Within 7 days from the date of receipt of the internal report, the Ethics Committee shall provide the whistleblower with confirmation of receipt of the report, unless the whistleblower did not provide a contact address to which the confirmation should be sent.<\/span><\/span><\/li>\n<\/ol>\n\u00a7 \u00a0<\/strong>5 Procedure for considering <\/span>reports<\/span><\/strong><\/p>\n\n- Internal reports are accepted by a designated member of the Ethics Committee, who performs an initial verification of the report to determine whether the report meets the conditions set out in this procedure. If it is necessary to supplement or clarify the information contained in the internal report, a member of the Ethics Committee contacts the whistleblower, if possible.<\/span><\/li>\n
- The Ethics Committee may refrain from considering a report that is the subject of a previous report by the same or another whistleblower if there is no significant new information on violations compared to the previous report. The Ethics Committee informs the whistleblower about leaving an internal report unexamined, stating the reasons, and in the event of another internal report (without new information), it leaves it unexamined and does not inform the whistleblower about it.<\/span><\/li>\n
- If the internal report meets the conditions referred to in point 1, and the content of the internal report justifies the initiation of explanatory proceedings, the Ethics Committee shall take steps to clarify all the circumstances contained in the report.<\/span><\/li>\n
- When necessary, the Ethics Committee may summon any person working for the Company to provide explanations. Summoned persons are obliged to appear and present all information and documents in their possession that may enable determining the circumstances of the violation indicated in the internal report.<\/span><\/li>\n
- The Ethics Committee may also request assistance or opinion from representatives of other organizational units of the Company or from an entity providing professional services to the Company, provided that the knowledge and experience of such persons are necessary to explain all the circumstances of the violation contained in the reporting.<\/span><\/li>\n
- After explaining all the circumstances contained in the report, the Ethics Committee makes a decision on the validity of the report and issues recommendations regarding possible follow-up actions.<\/span><\/li>\n
- The Ethics Committee shall provide feedback to the whistleblower within a period not exceeding 3 months from the date of confirmation of receipt of the internal report or, if no confirmation is provided, 3 months from the expiry of 7 days from the date of making the internal report.<\/span><\/li>\n
- The Ethics Committee does not provide feedback to the whistleblower if he or she has not provided a contact address to which such information should be forwarded.<\/span><\/li>\n
- If there are reasonable grounds to believe that a member of the Ethics Committee may not remain impartial (in relation to the whistleblower, a person associated with the whistleblower, the person concerned by the report or the person assisting in making the report), in particular due to due to official subordination or personal relations, he is excluded from the work of the Committee; if at least two members of the Ethics Committee are excluded from its work, the remaining members of the Committee shall appoint impartial persons in their place.<\/span><\/li>\n<\/ol>\n
\u00a7 6 Follow-up actions<\/span><\/span><\/strong><\/p>\n\n- In the event that<\/span>:<\/span><\/span>\u00a0<\/span><\/li>\n<\/ol>\n
\n- violations of the law can be effectively remedied within the Company’s organizational structure – the Ethics Committee takes corrective actions specified in the <\/span>recommendations;<\/span><\/span>\u00a0<\/span><\/li>\n
- a violation of the law cannot be effectively remedied within the Company’s organizational structure – the Ethics Committee notifies law enforcement authorities or <\/span>initiates<\/span> other proceedings specified by <\/span>law;<\/span><\/span>\u00a0<\/span><\/li>\n
- reporting the violation turned out to be groundless – the Ethics Committee dismisses the report and closes the proceedings specified in this procedure.<\/span><\/span>\u00a0<\/span><\/li>\n<\/ul>\n
\n- If the feedback provided <\/span>in accordance with<\/span> \u00a7 5 point 7 did not <\/span>contain<\/span> the information specified in \u00a7 2 point 6, the Ethics Committee shall provide the whistleblower with <\/span>additional<\/span> feedback including such information.<\/span><\/li>\n
- The Ethics Committee shall take follow-up actions with due diligence and <\/span>maintaining<\/span> full confidentiality of the whistleblower’s identity.<\/span><\/span>\u00a0<\/span><\/li>\n<\/ol>\n
\u00a7 <\/strong>7 Whistleblower protection<\/span><\/span><\/strong><\/p>\n\n- No retaliatory actions or <\/span>attempts<\/span> or threats of such actions may be taken against the whistleblower.<\/span><\/li>\n
- Prohibited retaliatory actions also include the termination of a contract to which the signatory is a party, <\/span>in particular regarding<\/span> the sale or delivery of goods or the provision of services, withdrawal from such a contract or termination of it without notice.<\/span><\/span>\u00a0<\/span><\/li>\n
- The prohibition of retaliatory actions also covers a person <\/span>assisting<\/span> in reporting, a person associated with the reporting person, as well as a legal person or other organizational unit <\/span>assisting<\/span> the whistleblower or associated with him, <\/span>in particular being<\/span> owned by the <\/span>whistleblower<\/span> or employing him.<\/span><\/li>\n<\/ol>\n
\u00a7 <\/strong>8 Registry of <\/span>